200+ Agents. 3x Lead Conversion.
A regional brokerage with 200+ agents was losing leads to slow response times, manual follow-ups, and agents spending 60% of their time on paperwork instead of closing deals.
Lead Response: 4 Hours → 90 Seconds. $4.8M More in Closed Deals.
The Problem: Average lead response time of 4 hours — by then, prospects had already called a competitor. Agents manually qualifying leads from 6 different portals. Transaction coordination requiring 23 separate documents per deal, with 30% of closings delayed by missing paperwork. No systematic follow-up on past clients for referrals or repeat business.
What We Built: An AI-powered real estate operations platform: instant lead qualification and routing based on budget, timeline, and property preferences; automated property matching from MLS feeds with personalized recommendations; intelligent transaction management that tracks every document, deadline, and contingency; AI-driven nurture sequences for past clients with market updates and home value alerts.
The Outcome: Lead response time: 4 hours → 90 seconds. Lead-to-showing conversion: 8% → 24%. Transaction delays from paperwork: 30% → 4%. Agent admin time: 60% → 25%. Past-client referral rate: 12% → 31%. Additional closed volume: $4.8M in the first year.
Top 5 AI Use Cases for Real Estate
Lead Qualification & Routing
AI instantly scores and qualifies incoming leads from Zillow, Realtor.com, and your website. Routes hot leads to the right agent based on expertise, location, and availability. Sub-2-minute response times, 24/7.
Automated Property Matching
AI-powered property recommendations that learn from client behavior. Real-time MLS monitoring with instant alerts for matching listings. Personalized property tours and neighborhood insights generated automatically.
Transaction Management
End-to-end deal tracking from offer to close. Automated document collection, deadline reminders, and contingency management. Every party — buyer, seller, lender, title — stays in sync without manual coordination.
Market Analysis & Pricing
AI-generated comparative market analyses in seconds, not hours. Predictive pricing models using historical sales, market trends, and neighborhood data. Automated listing descriptions optimized for search and engagement.
Client Nurture & Retention
Automated post-close follow-ups, home anniversary reminders, and market updates. AI identifies past clients likely to move or refer. Personalized outreach that keeps your brand top-of-mind for years.
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